How to use event specific calendars
* This article is only relevant to Mobly Admins (with access to the Hub) *
The best moment to book a demo at a conference is right when the lead is in front of you and excited. Event-specific calendar links give every rep assigned to an event the right scheduling option in the mobile app — your own calendar, an on-site demo room, a specific AE — without each rep having to manage that on their phone.
Steps
In the Hub, go to the Events tab.
Click into the event you want to add a calendar to.
Open the Calendars tab on the event detail page.
Click Add Calendar Link.
Enter a Name (what reps see in the mobile app) and the public-facing calendar URL (Calendly, HubSpot Meetings, SavvyCal, etc.).
Save.
That's it. The link now appears as a booking option in the mobile app for every user assigned to this event.
Common patterns
One link per event — the simplest setup. All reps on the event use the same calendar (an on-site demo room, an AE's calendar, a generic team round-robin).
Multiple links per event — add as many as you need. Useful when different rep roles need different calendars (SDRs → discovery call calendar; AEs → demo calendar).
Per-rep calendars on top — reps still see their own personal calendar in the mobile app alongside the event-specific ones. Event links are additions, not replacements.
Tips
Test the URL before the event. Paste it into a browser and make sure it loads the right calendar — Mobly doesn't validate the link, so a typo'd URL silently fails when a rep tries to book.
Use descriptive names. "VIP Demo Room" reads better than "Calendar 1" when a rep is scrolling on a busy show floor.
Reuse calendars across events by adding the same link to multiple events. There's no shared calendar library yet, but copy-paste works.
Related articles
How to book meetings — the rep-side flow on the mobile app
How to assign users to an event — only assigned users see the event's calendars in the app
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