> For the complete documentation index, see [llms.txt](https://help.getmobly.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.getmobly.com/help-center/the-hub/managing-events/how-to-use-event-specific-calendars.md).

# How to use event specific calendars

{% embed url="<https://getmobly.wistia.com/s/4uh59un98pqpj1l>" %}

\* This article is only relevant to Mobly Admins (with access to the Hub) \*

The best moment to book a demo at a conference is right when the lead is in front of you and excited. Event-specific calendar links give every rep assigned to an event the right scheduling option in the mobile app — your own calendar, an on-site demo room, a specific AE — without each rep having to manage that on their phone.

## Steps

1. In the Hub, go to the **Events** tab.
2. Click into the event you want to add a calendar to.
3. Open the **Calendars** tab on the event detail page.
4. Click **Add Calendar Link**.
5. Enter a **Name** (what reps see in the mobile app) and the **public-facing calendar URL** (Calendly, HubSpot Meetings, SavvyCal, etc.).
6. Save.

That's it. The link now appears as a booking option in the mobile app for every user assigned to this event.

## Common patterns

* **One link per event** — the simplest setup. All reps on the event use the same calendar (an on-site demo room, an AE's calendar, a generic team round-robin).
* **Multiple links per event** — add as many as you need. Useful when different rep roles need different calendars (SDRs → discovery call calendar; AEs → demo calendar).
* **Per-rep calendars on top** — reps still see their own personal calendar in the mobile app alongside the event-specific ones. Event links are additions, not replacements.

## Tips

* **Test the URL before the event.** Paste it into a browser and make sure it loads the right calendar — Mobly doesn't validate the link, so a typo'd URL silently fails when a rep tries to book.
* **Use descriptive names.** "VIP Demo Room" reads better than "Calendar 1" when a rep is scrolling on a busy show floor.
* **Reuse calendars across events** by adding the same link to multiple events. There's no shared calendar library yet, but copy-paste works.

## Related articles

* [How to book meetings](/help-center/the-mobly-app/engaging-with-leads/how-to-book-meetings.md) — the rep-side flow on the mobile app
* [How to assign users to an event](/help-center/the-hub/managing-events/how-to-assign-users-to-an-event.md) — only assigned users see the event's calendars in the app
* [How to add an event](/help-center/the-hub/managing-events/how-to-add-an-event.md)